Want to work Smarter Not Harder?

Try our Time Management Tips

You know the feeling of dread when you realise that you have managed to simultaneously book two things at the same time and said yes to too many things and you start the week totally frazzled and wondering what to prioritise. Whether you are juggling work and family or just family, time management techniques can really help with the overwhelm.

So, what is Time management?

Time Management is basically the ability to organise and plan the time spent on activities in a given amount of time. You might plan a whole week or a day at a time.  But the end goal is to work smarter not harder and increase your productivity and efficiency, resulting in less overwhelm and stress which makes your life easier and happier!

Try our Time Management tips on how to manage and organise your time effectively.

Energy levels
Being aware of your own energy levels is really important when you are looking at time management. If you know you are really productive first thing in the morning then take time to schedule specific tasks in for that time. When you know you will be be focused.

Plan, plan, plan
Plan your day the night before, if you know you are going to be squeezed for time think ahead and take 20 minutes at the end of the day to think what’s next for tomorrow. It also helps you decide on your end of the day and is a good way to say job done and switch off.

Don’t over commit
Don’t fit too much into your day. Manage your expectations especially if you have young children. A good rule of thumb is an activity in the morning and in the afternoon then you won’t feel pressured for time.

Which leads into using No effectively without feeling bad…
Obviously nicely but saying No – really helps free up your time and reduces pressure, so employ a nice No more and don’t be afraid to use it. A clear No is often much better than a messy ‘um maybe’ that sort of commits you but doesn’t and then you don’t know quite what to do…

Give yourself space
Leave enough time to get places on time, it will reduce your stress levels.

Use your downtime
If you are commuting or have time every week when you know you have spare time try and use that time to your advantage – perhaps for catching up on emails, social media or sorting payments.

Break tasks down

Into achievable bite-sized time chunks – it helps with overwhelm too.

Just do it
If you can get something done immediately – then just do it.  Don’t put it off just do it straight away otherwise you have got to get back to the paperwork or find the email and start all over again… especially with school forms. They have a habit of getting lost and then you spend more time looking for them than dealing with them!

Plan your day

With the Top 3 ‘Most important can’t be left tasks’ that you want to achieve that day. Make sure that no matter what happens those 3 tasks happen.

Prioritise tasks
Prioritise your tasks, decide whether you prefer to use an electronic to-do list or pen and paper, try both and see which one is most effective for you. If you prefer to use an app try ‘Todoist’ it lets you prioritise tasks in order of importance.

Minimise distractions
Turn off the notifications and pings and beeps on your phone or laptop. The notifications of Messenger, WhatsApp and other social media apps that might end up distracting you and taking you down rabbit holes.

100 minutes
Try the Pomodoro Technique where you work for 25 minutes by setting a timer and focusing purely on the task in hand. Then take a break for 5 minutes and set it again, do this 4 times. You’ll be amazed at what you get done 100 minutes.

Batch

Not cooking but tasks. Look to batch tasks that are the same if you know you have several tasks that are all similar then do them all at the same time.

Time blocking
Try time blocking in your diary either online or just manually but if you use an online calendar you will get reminders on your phone. Mark the times that you have set activities scheduled. Then have space around that for other tasks. You can literally plan your entire week in chunks of time. Set diary reminders too.

Use Apps
For lists and if you find you get distracted then you can also use productivity apps to help you focus. Try Forest – it helps you stay present and focused and you feel really bad if something happens to your tree! Trello is a great visual task list and good for setting tasks for delegation and time deadlines.

Be available when it suits you
Choose when you are available and online. Use your email on your timings, reduce feeling like you have to be constantly replying to email let people know if you only check your inbox twice a day.

Delegate where you can!
Enough said!

Take your time!
Take time for you! Block time in your diary as a solid appointment for your time. If it’s in the diary it will be more likely to happen!